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ArticlesAC: What Is A Payment Proposal And How Should It Be Used?

Knowledge Article

AC: What Is A Payment Proposal And How Should It Be Used?

A payment proposal is a list of accounts and transactions scheduled for payment or collection on a specific date from a designated bank account. This tool is used within payment processes to manage and streamline payments to vendors. It organizes the payment process by allowing for manual entry or the use of templates to populate details like the bank account, currency, and payment method. Using payment proposals helps to build payments, handle partial payments, calculate discounts, and process cash matching.

  • Jun 26, 2026
  • Knowledge

Title
AC: What Is A Payment Proposal And How Should It Be Used?
URL Name
AC-What-Is-A-Payment-Proposal-And-How-Should-It-Be-Used

Question
  • What is a Payment Proposal?
  • How should it be used?
Product Area
Accounts Payable
Environment
  • Certinia Accounting 
  • Winter 2023 onwards
Answer

What is a Payment Proposal?

  • A payment proposal is a list of the accounts and transactions that you plan to pay, or collect subscriptions from, on a specified date using a specified bank account
  • It is primarily used within the Payments and Payments Plus processes to manage and streamline your payments to vendors

How are Payment Proposals used?

  • You can use a payment proposal to organize the entire payment process, from selecting the funding bank account to posting the final transactions
  • When creating a payment proposal, you have the option to either enter the payment and posting information manually or use a payment details template to automatically populate default values such as the bank account, currency, and payment method
  • Overall, using payment proposals allows you to efficiently build payments using multiple filters, handle part-payments, calculate settlement discounts, and bulk-process cash matching
Additional Notes

If using the Payments Plus process, the payment proposal involves five main stages: 

StageStage Abilities & Details
Payment
  • Define the core payment details, including selecting the following: 
    • Debit bank account
    • Payment currency
    • Payment method (such as Check, Electronic, or Unaric)
    • Payment date
    • Discount date
Transactions
  • Search, filter, and select the specific vendor transactions required to be paid
Review
  • Review the selected transactions to ensure accuracy
  • Address any warnings or errors (such as negative payment values)
  • Optionally apply part payments or review automatically calculated settlement discounts
Pay
  • Prepare and confirm payment data
  • Depending on the chosen method:
    • Allocate check numbers
    • Prepare electronic bank files
    • Submit Unaric payments for processing
  • Once prepared, click Post & Match to automatically create, post, and match the corresponding cash entries
Summary
  • View a summary of the processed accounts and transactions
  • Print or email vendor remittances
  • Manage errors
  • Cancel payments if an issue arises (such as a lost check or a bank rejection)

 

Release Version
All Versions
Professional Services CloudCustomer Success CloudFinancial Management CloudAccounts Payable
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Knowledge:AC: What Is A Payment Proposal And How Should It Be Used?