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ArticlesPSA: Expense Record Owner is Unable to Edit Expense Fields

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PSA: Expense Record Owner is Unable to Edit Expense Fields

Certain expense record fields, such as Status and Approved, may be uneditable. This occurs when a user or their profile lacks the "Edit Read Only Fields" permission. To resolve this, the permission must be enabled within the user's profile settings under System Permissions.

  • May 26, 2026
  • Knowledge

Title
PSA: Expense Record Owner is Unable to Edit Expense Fields
URL Name
PSA-Expense-Record-Owner-is-Unable-to-Edit-Expense-Fields

Release Version
Winter 2026
Symptoms
  1. Navigate to an Expense record as the record owner
  2. Use Admin Edit

Notice the fields like Status, Submitted, Approved and Included in Financials are not editable.

Resolution
  1. Go to Setup > Manage Users > Profiles
  2. Click the profile required > System Permissions
  3. Enable the Edit Read Only Fields field
  4. Click Save
Cause

The related fields are read only and the user did not have Edit Read Only Fields permissions at the user level or profile level.

Additional Notes
Customer Success CloudExpense ManagementFinancial Management CloudProfessional Services Cloud
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Knowledge:PSA: Expense Record Owner is Unable to Edit Expense Fields